Customer service is crucial for any business because it helps retain
customers and extract more value from them. The primary purpose of customer
service is to meet customers’ expectations and to ensure that they are
satisfied with the outcome.
Customer service comprises policies that guideways for the organization and employees to interact with customers. Quality customer service ensures that your customers feel valued, appreciated by your business, and treated fairly. Excellent customer service encompasses everything from the path you greet your customers to the action you handle their service complaints.
Importance of customer service
The goal of any business is to gain customer loyalty. Many companies invest in advertising and marketing to attract customers to their brand, products, and services. The most critical aspect of customer service is keeping the customers. Therefore, the quality of customer service ensures customer satisfaction and repeats business.
Good Customer Service is vital for your business is:
- Great customer service results in reducing overall problems faced by your business.
- Customer retention is less expensive than customer acquisition.
- Existing customers are more likely to visit again than new customers.
- Excellent customer service improves your public image and strengthens your brand.
- It helps provide word-of-mouth advertising, which is the best kind of advertisement that money can’t buy.
- Customer service helps businesses in retaining customers for longer.
- It improves employee turnover of your business.
- Convey the company’s mission towards firm beliefs and moral values.
- Good customer service Opens the door for new opportunities and partnerships.
- It extends the life and value of any business.
Role of Latest Technologies of Customer Service in
Many latest technologies are serving customer service executives to do
their job more efficiently. Service technology is software that assists
customer service teams to serve them better.
These software tools help to improve workflow efficiency and enable companies to provide better customer solutions. Companies that adopt service technology can easily manage the increasing demand for excellent customer service.
The following are some of the latest customer service technologies that
will help for the future growth of the business:
With the rise of social media, e-commerce sites, and third-party review sites, customers can engage with your company through various digital mediums. The increased accessibility of your company will drive the need of customers for an omnichannel experience.
Different multi-channel support, omnichannel support syncs all your
communication channels together so that both your customers and your team can
seamlessly work between them.
This is one of the most effective ways of customer service, because if a
problem is not solved in one communication channel, then the representatives can
transfer it to another medium for better customer support. However, this entire
process needs a help desk to act as a central inbox for all incoming queries.
Customer service chatbot
A customer service chatbot is a bot that uses Artificial Intelligence (AI) and ML and answers basic customer queries via business messenger. AI chatbots use existing information and resources like knowledge base article or FAQ to help answer and resolve customer questions or queries.
They can recognize multiple forms of the same question before even the
customer finishes typing his query. They can be trained to recognize and give
an instant answer to multiple forms of the same question.
This way bots can improve customers self-service and reduce vendor expenses
by providing a new, inexpensive and repeatable mode of communication and this
technology will continue to develop in the coming years.
Personalized Customer Service Training
Initially, customer service training has been a one-size-fits-all method
in all companies. However, the development of sentiment analysis tools makes it
easier for enterprises to identify the strengths and weaknesses of each
employee and provide customized training for each one of them.
With personalized training, employees will be more aware of the products
and the features of your company, which enables them to be tech-savvy while
building their soft communication skills.
Data-driven Customer Service Decisions
No matter what technology is chosen by the company, it should be able to
quantitatively measure its success. A noticeable amount of data is circulated
throughout the customer service department and the service technology records
With the information received from recorded interactions, companies
identify the overlooked customer needs and use this data to improve customer
experience. The marketing and sales team can also additionally use these
insights to record them in the customer journey map.
Social media: a standard customer service tool
With the increasing use of social media sites, customers can easily review or find their favorite or least favorite rated stores across social media. Customers can easily praise or criticize brands on public forums.
As most people find social media reviews more trustworthy, companies
need to adapt to social media accounts to handle customer service situations
across social media channels like Twitter, Facebook and Instagram as they have
become more viable options for consumers to leave their feedback.
Face-to-Face Video Communication
Few companies using video voicemails are considered being a generation
ahead. As eye-contact facilitates openness and improves communication, the
video has become a viable tool for improving business to meet the growing
expectations of customers.
Companies can schedule meetings with customers by using video voicemails
at their preferred slots and interact with customers through face-to-face
meetings to enhance the customer experience.
With a healthy and happy client base, businesses will attract more
customers and investments and are likely to open up more branches, segments or
offices and will cover more significant areas.
It can be helpful for both customers and businesses to incorporate technology into their customer service departments. With new technologies in customer service, businesses can improve lines of communication, proactively interact with customers and respond to their needs efficiently and keep customers informed. Therefore, outstanding customer service maximizes business profitability.